Restocking

Keep your warehouse stock under control and order replenishment directly from your phone. SiltaFlow shows at a glance how many products need to be reordered, how urgently, and allows you to start orders on Odoo in seconds — without turning on your computer.

Overview

Restocking is the SiltaFlow function that allows you to manage stock replenishment directly from your smartphone. Each product in your warehouse can have a minimum and maximum threshold configured on Odoo: when the stock falls below the minimum, SiltaFlow signals it and allows you to order replenishment with a simple touch.

You can access the Restock from the main screen of SiltaFlow, in the Warehouse section. The screen opens immediately showing the products that need attention, so you don't have to search for them manually.

The summary dashboard

When you open the Reassortment, at the top of the screen you will find four numerical boxes that immediately give you an overview of the situation:

• Total — The total number of products with a reorder rule configured in the active warehouse.
• To Order — How many products need replenishment today, i.e. those with stock below the minimum threshold.
• Critical — Products with zero or out of stock. They are the most urgent ones: the warehouse no longer has them.
• Low — Products with still some units in stock, but already below the minimum. They require replenishment soon.

The four boxes update automatically when you change the filter of the list below, so you always have the count corresponding to the current view.

Product sheets

Below the dashboard you will find the list of products, each presented in a compact tab. Each tab shows all the information you need to decide whether and how much to order:

• Product Name and Location — The product to reorder and the location in the warehouse to which the rule refers.
• Inventory / Minimum / Maximum — The three key values: how many units are there now, what is the configured minimum threshold and what is the desired maximum level.
• Quantity to Order — The number of units to request, automatically calculated by Odoo based on current stock and maximum level.
• Fillment bar — A colored bar that displays how full the warehouse is compared to the maximum: red if critical, orange if low, green if normal.
• Status Indicator — A colored badge in the corner of the card: red for Critical, yellow for Low, green for OK.

Cards in Critical and Low status also display an "Order" button to initiate replenishment of that individual product. Tabs in the OK state do not show the button, because they do not require any action.

Order refueling

You have two ways to start refueling: one at a time or all at once.

Single order

Tap the "Order" button on the product listing you want to restock. The app shows a loading animation directly on the card and, after a few seconds, a confirmation that the order has been generated on Odoo. The tab is marked as completed.

The single order is the right choice when you want to manage a specific product carefully, or when you are responding to an emergency reported by an operator.

Order all (mass order)

At the bottom right of the screen you will find a floating button that says "Order all" and the total number of products to restock. By touching it, SiltaFlow starts the replenishment of all the products that need it in a single operation, regardless of which filter is active at that moment.

All tabs show a progress animation, and upon completion you receive a confirmation of the number of orders generated. The "Order All" button is automatically disabled when there are no products to replenish.

List filters

Three buttons at the top of the list allow you to focus on the most relevant products at that moment. The filter change is instantaneous, without reloading data from the server.

• All — Shows the entire list of products with a reorder rule configured, even those with inventory in the parameters. Useful for a complete overview or to find a specific product.
• Needs Restocking — The default filter on opening: only shows products with stock below the minimum threshold, i.e. those that require action today. It is the normal operational view for daily management.
• Critical — Show only products with zero or out of stock. For emergency interventions when time is short and you want to focus only on the most urgent cases.

What happens on Odoo

When you tap "Order" on a tab, SiltaFlow asks Odoo to start the replenishment process for that product. Odoo automatically generates the most appropriate order based on the rule configuration:

• A purchase order to the supplier, if the product is sourced through external purchasing
• A production order, if the product is manufactured internally
• An internal transfer from another warehouse, if the product is available elsewhere

SiltaFlow does not create orders directly: it delegates all the logic to Odoo, which decides how to replenish based on the product and warehouse configuration. In this way the behavior is always consistent with the rules set by those who manage Odoo.

After ordering, open Odoo from your browser to review generated orders, check assigned suppliers and expected delivery dates. SiltaFlow confirms that the operation occurred, but does not show the details of the created order.

Use cases

Morning ride

Every morning, before picking operations begin, the warehouse manager opens SiltaFlow and goes to restocking. The dashboard immediately shows how many products need replenishment. If the number is manageable and the rules are up to date, tap "Order All" and within seconds Odoo generates all the necessary orders. The morning ride is completed in less than a minute, without turning on the computer.

Emergency during shift

An operator reports that a critical component is running out. The manager activates the "Critical" filter to immediately see the products with zero inventory, finds the reported component and taps "Order" on his card. The urgent order is generated on Odoo in a few seconds, without interrupting the other activities of the shift.

Weekly review

On Friday afternoon, the purchasing manager uses the "All" filter to scroll through the complete list of products. It sees both those to be reordered and those still in the parameters, with the fill bar indicating how much space there is before reaching the minimum threshold. This allows him to anticipate replenishments for products with long lead times, avoiding critical situations the following week.

Update the data

The stock values shown in the tabs correspond to the moment you opened the screen. If during the session there are receipts of goods, picks or rejects that modify the stocks, the displayed values ​​do not change automatically.

To refresh the data, drag the list downwards (pull-to-refresh) or exit the screen and re-enter. In this way SiltaFlow downloads the updated values ​​from Odoo and the dashboard reflects the current warehouse situation.

Limitations and requirements

Before using Restock, keep these limitations in mind:

• Unmodifiable quantity — The quantity to order is automatically calculated by Odoo and cannot be modified from the app before sending the order. If you want to order a different quantity, you must change the reorder rule on Odoo or adjust the order after it has been created.
• Connection Required — Restock does not work offline. Connection to the server Odoo is required both to upload data and to start orders.
• Inventory Module Odoo required — The feature is available only if the Inventory module of Odoo is installed. On standard installations of Odoo 16 and 17 the module is always present.
• Odoo permissions required — The Odoo account configured in the app must have the Warehouse Manager role or higher to be able to start replenishments. A basic warehouse worker only role may not have sufficient permissions.
• One warehouse per session — The screen shows the rules only for the warehouse selected in the app settings. To manage a different warehouse, change the selection in the settings and reload the screen.
• No display of created orders — SiltaFlow confirms that the order has been started, but does not show the details (supplier, delivery date, reference). To consult the generated orders, open Odoo from your browser.
• No Time Schedule — Order starts immediately upon touch. It is not possible to schedule a restock for a future date from the app.
• The choice of supplier or method depends on Odoo — If a product can be replenished in more than one way (purchase, production, transfer), Odoo chooses the priority method based on the configuration. SiltaFlow does not allow you to choose which method to use.

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